WRPRAP Rural GME Operational & Transformational Grant Applications
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Eligibility
The residency position(s) will be in a hospital in a rural area or in a clinic staffed by physicians who admit patients to a hospital located in a rural area. “Rural area” means a community in Wisconsin that has a population of less than 20,000 and that is at least 15 miles from any community that has a population of 20,000 or more.
The program under development is in one or more of the following specialties:
- Family Medicine
- General Surgery
- Internal Medicine
- Obstetrics
- Pediatrics
- Psychiatry
For GME Operational Grant Only
Rural rotations must:
- Consist of at least eight weeks of continuous or cumulative training experience in a rural hospital or clinic.
- Comply with ACGME or AOA resident duty hours and supervision requirements, as well as with CMS guidelines for supervisors overseeing care, care participation, and billing.
Reporting Requirements
WRPRAP grantees are required to submit midpoint and final progress reports on the status of the grant awarded. The midpoint report is due six months after the grant start date and the final report is due no later than 30 days after the end of the grant period. All required reports are noted in the award letter and contract agreement. To remain eligible for future WRPRAP grants, all grantee reporting requirements should be current and complete.
Application Instructions
Application Letter of Intent
Prior to applying, please send a non-binding letter of intent to WRPRAP@fammed.wisc.edu briefly outlining the intended project, budget requirements, and expected outcomes.
The letter of intent must include the following information:
- Type of grant requested (operational or transformational)
- Name and location of interested applicant organization and partners, if any
- Name, title, email address, and telephone number of the primary contact
- Targeted specialty (family medicine, general surgery, internal medicine, obstetrics, pediatrics, or psychiatry)
Application Materials
All applications must be typed, double-spaced, and sequentially numbered.
A complete application includes:
- Grant Application Cover Sheet (PDF)
- Proposal narrative (not to exceed 10 pages)
- Description of activities and impact on resident physicians in rural communities
- Anticipated outcome
- Rationale
- Program planning
- Rural focus
- Sustainability
- Timeline (1-2 pages)
- Benchmarks/Objectives
- Start/End Dates
- Budget & Budget Narrative (.xlsx spreadsheet)
- Brief description of items and rationale
- Amount and calculations
- Other funding source(s)
- Supporting documentation (optional)
- Price quotes, data sheets, etc.
An electronic copy of the complete application must be sent to WRPRAP@fammed.wisc.edu no later than 4:00 p.m. on the proposal due date.
Applicants will receive a confirmation receipt within 24 hours of the closing date and time.
Any applications received after the deadline will not be considered, and no additional information will be accepted unless requested by WRPRAP.
Evaluation of Applications
Applications for WRPRAP funding may vary depending on the organization and request. WRPRAP considers all relevant information that your organization can provide, but a typical application is ranked according to the following criteria:
- The applicant demonstrates that the proposed project meets the long-term goal of developing or enhancing GME training opportunities in rural Wisconsin communities.
Proposal Narrative
- Number of New Resident Positions Created – as applicable.
- Rationale – clearly articulates the logic for developing a new program in one of the targeted specialties or enhancing an existing accredited program; describes the rural focus of the program and how it will benefit rural populations.
- Program Planning – identifies resources and needs including partnering organizations, technical assistance or consultation, sponsoring institution, faculty and staff (current or needed), planning resources, program administration, and information management system; describes organization’s capacity to develop and implement an accredited program, as applicable.
- Rural Training Experiences – identifies clinical training sites, length of time in rural setting, timeline, strategies for resident recruitment, faculty preceptor(s), and community outreach.
- Sustainability – projected revenue and expenditures, restrictions on funds, in-kind support, strategies to retain practicing physicians in rural Wisconsin communities.
Timeline
- Summarizes related activities that have already been completed, outlines action steps and benchmarks (up to 12 months for standard proposals or up to three years for major proposals).
Budget & Budget Narrative
- Detailed budget for each year of grant explaining amount and rationale for each item and identifying in-kind and other funding sources.
Optional Supporting Documentation
- Official quotes or website links to show costs of equipment purchases, consulting services, trip planning (e.g., driving maps, flight prices), and conference or workshop fees.
- Preference is given to residency programs that actively recruit graduates of the University of Wisconsin School of Medicine and Public Health and Medical College of Wisconsin when establishing and supporting residency positions.
Evaluation Criteria for Rural Rotations (GME Operational Only)
Applications for WRPRAP funding may vary, depending on the request. WRPRAP considers all relevant information that your organization can provide, but a typical application is ranked according to the following criteria:
Proposal Narrative
Includes rotation overview:
- Logistics – identifies place, time, and any longitudinal or non-sequential elements
- Resident – name, year in residency program, medical school attended, prior rural experience
- Rural site – organization(s), preceptor(s), site description, and other contact(s)
- Community – population, distance from city of 20,000 or more
Budget & Budget Narrative
- Includes detailed budget for salary & benefits, meals, travel, and housing, as well as administrative costs and financial participation by rural site.
Awarding Procedures
The WRPRAP Grant Review Committee meets twice per fiscal year to assess and rank applications based on their feasibility, impact, sustainability, supporting assets, and vision. All applicants are contacted by email within 30 days of the application deadline regarding their application results. WRPRAP sends a notice of award to grant recipients, recognizing the work proposed and amount awarded.
After WRPRAP’s Notice of Award, organizations outside the University of Wisconsin are designated a funding award agreement. This agreement is signed by the University of Wisconsin Department of Family Medicine and Community Health and the award is set up through the Office of Research and Sponsored Programs (RSP). This funding award agreement is the official contract between the University of Wisconsin Board of Regents and the receiving organization, or “Provider.” WRRAP will contact the Provider with the contract, which includes the Provider’s primary activities, amount of award and scope of work, along with information regarding method of payment and progress and financial reports. The awarded funds are accessible when all parties have signed to the terms in this agreement.
After WRPRAP’s notice of award, programs within the University of Wisconsin will follow standard internal procedures for award set up. In addition, University of Wisconsin awarded programs are expected to follow all WRPRAP award policies and University of Wisconsin financial policies. More detailed information regarding grant stipulations is included in the notice of award and award set-up correspondence.
Public Information
WRPRAP maintains open and public processes in the submission, review, and approval of awards. The University of Wisconsin is required to operate in accordance with standards consistent with Wisconsin Open Records Laws.
If awarded funding, the recipient is to acknowledge University of Wisconsin, through Wisconsin Rural Physician Residency Assistance Program, as the funding source in any press releases, articles, or publications relating to the project or its results.
Contact WRPRAP
Contact WRPRAP@fammed.wisc.edu with questions or intent to apply for funding.
Mailing Address:
UW Department of Family Medicine and Community Health
1100 Delaplaine Court
3833 Alumni Hall
Madison, WI 53715